Transforming MOD's IT Infrastructure Transition

BRINGING A LASTING LEGACY

We delivered enduring benefits to improve business-as-usual activity. Stricter control processes ensured efficient asset management continued into the future. Savings continued to be accrued and were further boosted as the new style of IT was fully implemented.

THE CLIENT'S CHALLENGE

The Ministry of Defence (MOD) was transitioning to a new IT infrastructure.

This required developing new work methodologies and implementing efficiencies across the Defence estate, the most extensive IT infrastructure in Europe.

THE CHALLENGE CONTINUES

To accommodate the new ways of working, there was a clear need to reduce the size of the IT estate, accounts and assets, with reduction targets of 10% to 17%.

HOW WE HELPED

Multi-agency stakeholder engagement

A team of VIMA consultants engaged with Top Level Budget holders and Front Line Commands. We identified assets that were underused or no longer required. This enabled them to be annulled and recovered and to reduce the overall headcount.
Comprehensive data analysis

A team of VIMA Consultants undertook a coordinated programme of business-critical initiatives, including multi-agency stakeholder engagement, comprehensive data analysis, refinement of asset and account policies.
New billing process

We facilitate the implementation of a new billing process to ensure sustained efficiencies.
Implementing process improvement

Our team Identified and implemented process improvement in monitoring and managing user accounts software, hardware, and obsolescence tracking.

People need to be at the heart of change. It’s not always easy to embrace change, and it’s natural to fear the unknown.

"VIMA Group's understanding of Defence meant that the team immediately grasped the complexity of the problems faced as a result of transitioning to a new style of IT. VIMA's analysis of account and hardware use across Defence enabled the team to implement stricter control processes and ensure the efficient management of assets. This has rapidly generated savings against the current cost baseline; savings will be further maximised once the new style of IT is fully delivered."

Theresa Herman, Defence Digital Assistant Head of Asset Compliance Management

SUCCESSFUL OUTCOMES

We achieved the following outcomes

Saving £20 million per annum

It has been estimated by an independent third-party MOD partner that the efficiencies introduced by VIMA will save circa £20 million per annum after the transition to the new IT infrastructure

Optimised processes

The £20 million saving per annum was achieved through optimised processes for identifying and addressing obsolescence.

Cutting the costs

Enable cutting the costs associated with migration.

Reducing the volume of assets

Helped to reduce the volume of assets to meet threshold quantities.

Server capacity requirements

Allow decreasing the server capacity requirements.

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